Construction Procurement

Utilizing Joint Powers for Cooperative Purchasing

Save Time & Money

The data is clear: IDCC saves time and money over traditional construction.

IDCC (Indefinite Delivery Construction Contracts) and IQC (Indefinite Quantity Construction) construction procurement offers speed, efficiency, and the power of group buying to government and nonprofit organizations of all sizes.

Unlike traditional JOC (Job Order Contracting), ezIQC® provides access to local contractors through locally bid contracts instead of a national, blanket contract using mean estimates. Contracts are based on a catalog of pre-priced tasks for all types of construction, and help complete a large number of repair, renovation, and new construction projects with a single, competitively bid contract. You get a choice of local contractors knowledgeable about local building laws.

According to industry research, such jobs are completed on time, on budget, and customers are more satisfied compared to traditional construction.

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  • Time Savings

    Traditional construction procurement projects can be a lengthy and costly process. IDCC and IQC streamline the procedure and provides local, competitively bid prices upfront—eliminating the need to bid each project separately. 96% of respondents on a recent Job Order Contracting survey stated the largest motivation for using such contracts was to save time.

  • Cost Savings

    Reduce procurement and administrative costs. You save time and also reduce construction costs with price proposal accuracy and increased cost control with price review. Project managers estimate 24% administrative cost savings by using previously procured construction contracts (JOC, IQC, IDCC, IDIQ) instead of traditional methods, and 98% reported reduced costs.

  • Fast

    From repairs, renovations, and upgrades on existing facilities to larger new construction projects—get started right away with competitively awarded contractors who can begin immediately. You avoid the usual red tape and issue POs in days instead of weeks or months—while still satisfying your local competitive bidding requirements. Survey statistics show 87% of awarded contract projects were delivered on time.

  • Simple

    Expert field personnel will guide you through each step of the process. We’ll help determine scope of work and ensure cost and timing efficiencies are maximized right from the start.

  • Streamlined Work Plan

    EzIQC utilizes just five to ten working days for small, straightforward projects. Larger, more complex projects could take 30 days. You'll see all projects start faster with the expedited 5-step process:

    • Joint Scope Meeting
    • Prep Scope Issue RFP
    • Contractor Prepares Proposal
    • Review Proposal
    • Issue PO

Statistics cited are from the Job Order Contracting Performance 2015 Industry Survey by Arizona State University (JOC Survey).

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An architect in a safety vest and hard hat holding rolled construction plans at a building site

State of Georgia

If you are interested in ezIQC, and a part of a state agency, municipality, city, township, or county within the State of Georgia, the Georgia Department of Administrative Services (DOAS) holds a Statewide Contract (SWC).

Georgia DOAS Contract Details

Common Questions

ezIQC is a reputation- and relationship-based contract. The contractor must satisfy high standards of quality and timely construction to ensure future work. The owner is not obligated to give the contractor more work. This motivates the contractor to meet and exceed expectations with quality work, completed on time. A 2015 Job Order Contracting industry study by the Performance Based Studies Research Group at Arizona State University found that 96% of Job Order Contracting projects were rated satisfactory by respondents, while almost all (99%) owner participants said they would recommend Job Order Contracting.

These high satisfaction marks derive from the time and cost saving benefits found with the Job Order Contracting process, as well as greater transparency, flexibility and efficiency compared to other procurement methods. Owners were 60% more satisfied with the Job Order Contracting process compared to design-bid-build or design-build.

Budgetary control and cost savings are a cornerstone of ezIQC enhanced Job Order Contracting solutions. In fact, a JOC industry survey reports 91% of projects were delivered on budget.

Additionally, owners estimated a 24% savings in administrative costs, while contractors estimated a 21% overall cost savings. Owners said cost savings resulted from decreased procurement administration time, less project manager support time, and lower design costs. Procuring the projects cost less because the owner does not have to repeat the entire procurement cycle for each project. The cost of construction is firm by the preset unit prices in the Construction Task Catalog, which prices over 275,000 construction work tasks.

The awarded contractor has competitively bid an adjustment factor to the pre-established unit prices, so the owner is assured a competitive price for each element of the project Scope of Work. Because contractors are bidding a series of projects instead of each small project, they may offer a volume discount.

The traditional design-bid-build cycle typically takes months to complete and uses significant administrative and technical resources. You can now immediately access local contractors through a competitively-bid contract with Sourcewell. There is no need for preparing, copying, advertising, and distributing bid packages for each project.

The procurement process takes weeks instead of months:

Small Projects - 5-10 Working Days

  • Day 1-2: Joint Scope Meeting
  • Day 3-4: Prep Scope Issue RFP
  • Day 5-6: Contractor Prepares Proposal
  • Day 7-8: Review Proposal
  • Day 9-10: Issue PO

Larger Projects - 30 Working Days

  • Week 1: Joint Scope Meeting
  • Week 2-3: Prep Scope Issue RFP and Contractor Prepares Proposal
  • Week 3-4: Contractor Finalizes Proposal and Review Begins
  • Week 4: Complete Proposal Review and Issue PO

The CTC accesses data from a Construction Cost Database of over 275,000 tasks with associated costs for all areas of construction. Each task contains a detailed description, unit of measurement, and unit price. The labor, material, and equipment price components reflect local prices, prevailing wages, and working conditions at the time of publishing. There are a set of Technical Specifications for each of the construction tasks and general conditions that contain the specific contract language concerning the execution of the contract.

Change orders are significantly reduced because the contractor participates in the Joint Scope Meeting with the owner and field personnel. This up front, open communication eliminates the misunderstandings and mistakes that lead to most change orders. The owner has the right to change the Scope of Work at any time during the project.

Extra work and changes are priced using the preset unit prices in the Construction Task Catalog for the owner’s specific area. The contractor is motivated to be efficient and effective to reduce costs, but will not sacrifice quality or customer satisfaction, because the contractor’s performance dictates his or her opportunity for future work.

Local, minority/women owned businesses and residency initiatives can be handled on a project-by-project or program-wide basis. The owner has the right to approve all subcontractors prior to issuance of the purchase order. Any specific conditions of the project, such as bonding or special insurance, is specified in the purchase order.

The adjustment factors are modified on the anniversary date of the contract award, based on the Construction Cost Index (CCI) in the Engineering News-Record. The average CCI for the current year is divided by the average CCI for the base year and equals the increase or decrease in the construction costs. The percentage is multiplied by the original adjustment factor and thus equals the adjustment factor for the next 12 months.

Most of the time you don’t. The contractor is the single point of contact for construction schedule and construction quality. Many agencies use the services of an architect to prepare the contract documents for procurement purposes, however this has already been completed by awarded ezIQC contracts.

Projects with a more complex scope of work may require engineering and architectural services to define the scope of work or for permitting. If architectural or engineering services are required and the agency prefers, the contractor will obtain these services.

Awarded contracts simplify and expedite the construction procurement process, so work can begin earlier. It puts the owner in much greater contractual control and dramatically increases the quality of work. Any change orders are based on firm prices and our solutions virtually eliminate defaults, terminations, and claims. Owners have access to full-time, performance-based professional construction contractors, working under a competitively-bid contract through a cooperative agency. Our contracts will save time and money, allowing owners to complete more projects.

To get started, simply go to www.ezIQC.com (a nongovernment site), and enter your project information.

 

We advertised in major newspapers and in the local areas where the contract region is defined. You can view and download a copy of the contract from the vendor's contract page on the Sourcewell website.

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Generally, joint powers and/or cooperative purchasing laws create the authority for members to work together with Sourcewell and accept Sourcewell procurement laws. These laws are a part of state law in every state, however, they are written slightly differently.

Essentially, what these laws state is: “What two units of government can individually do for themselves, one can do for the other.” Sourcewell membership forms are designed to help establish an appropriate agreement to comply with the Joint Powers Laws of our qualifying agencies.

For more information, visit the Compliance and Legal page.

Each contract has a base term of one year with an estimated value of $2 million. The contract includes three option terms of one year each at an estimated value of $2 million each. At the time the contracts were bid, no work was identified.